CalNonprofits Insurance Services

Is Your Nonprofit Compliant for 2020?

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Review Your Employer Requirements

Is your nonprofit compliant with California State Laws for 2020? Now that the dust has settled from the usually hectic Fourth Quarter and beginning of a new year, it is a good time to review your employer requirements for new as well as existing California laws and make sure your organization is meeting those requirements.

We previously published 2020 Updates for California Employers , which is a great resource on where to find more information regarding actions to take as an employer for new and updated California Laws. We recommend you review this article during First Quarter 2020.

Access the Information You Need for Your Nonprofit Mission

We want you to be able to access the information you need quickly and easily so that you can focus on your nonprofit’s mission. In the table below we provide a general overview of California Laws related to discrimination, leave, healthcare, harassment and injury prevention. Instructions are included in the right column for how to access more information. Our Just the Facts flyers, templates, Healthcare Reform Bulletins, and other educational materials are developed exclusively for our nonprofit clients to make their jobs easier! We also provide discounted access to My Risk Management Plan and My Risk Management Policies through Nonprofit Risk Management Center.

Please contact your Account Manager if you would like to set up your Client Portal, to request materials, or if you have any questions.

Nonprofit Employer Resources

CA Gender Recognition ActMake sure you are complying with gender recognition at your organization. In most cases this means gender options will include female, male, or nonbinary.Log into the Client Portal to view our Just the Facts flyer or contact your Account Manager for a copy.
CA Healthcare Coverage Requirement Unless an applicable exemption applies, all state residents must have health coverage or pay a tax.Log into the Client Portal to view our Healthcare Reform Bulletins or contact your Account Manager for a copy.
CA Sick Leave LawAll employees in California accrue one hour of paid sick leave for every 30 hours worked. Some specific cities and/or counties, like San Francisco, have more detailed requirements.Log into the Client Portal to view our Just the Facts flyer or contact your Account Manager for a copy or if you need more information on San Francisco or other city/county sick leave requirements.
CalSavers Retirement ProgramDepending on the size of your organization, you will be required to offer a workplace retirement plan. Log into the Client Portal to view our Just the Facts flyer or contact your Account Manager for a copy.
Cal/OSHA Reporting Requirements (AB 1804 & 1805)Under Assembly Bill 1804 a death, serious injury or serious illness must be reported immediately upon learning of the event by the employer, not by a third party. Serious injury or illness is defined by being admitted for hospitalization, except for testing or observation, and includes loss of limbs.See Blog Articles:

New Cal/OSHA Reporting Requirements Highlight Importance of Workplace Safety

Slips, Trips, and Falls – Oh My!

Ask your Account Manager about free templates:

1) IIPP Template;
2) Identified-Reported Hazards and Correction;
3) Incident Investigation Form

And more!
Independent Contractor StatusAB5 went into effect on January 1, 2020 and codifies who can and cannot be classified as an independent contractor. This new law has a large impact on nonprofits in CaliforniaLog into the Client Portal to view our Just the Facts flyer or contact your Account Manager for a copy.

See Blog Articles:

Important Information on Independent Contractors (6/14/2018)

UPDATE on Independent Contractors Classification

2020 Updates for California Employers
New Parent Leave Act (NPLA)NPLA provides certain California employees with up to 12 workweeks of unpaid, job-protected leave a year, and requires group health benefits to be maintained during the leave as if employees continued to work instead of taking leave. This leave must be granted to qualifying employees in addition to any Pregnancy Disability Leave (PDL).  While the leave is “unpaid”, employees can use accrued vacation, sick, and/or other time off (PTO).Log into the Client Portal to view our Just the Facts flyer or contact your Account Manager for a copy.

See Blog Article:

CA New Parent Leave Act – Are You Ready?
Paid Family Leave (PFL)PFL provides employees some compensation to care for specific family members or to bond with a new child. The cost of this benefit is paid by the employee as part of a required payroll deduction (state withholding) and is administered by the Employment Development Department (EDD).Log into the Client Portal to view our Just the Facts flyer or contact your Account Manager for a copy.
Pregnancy Disability Leave (PDL)For employers with 5 or more employees, PDL provides employees disabled by pregnancy, childbirth, or pregnancy-related conditions with up to four months of unpaid, job-protected leave for each pregnancyLog into the Client Portal to view our Just the Facts flyer or contact your Account Manager for a copy.

See Blog Article:

CA New Parent Leave Act – Are You Ready?
Sexual Harassment Training

CA
Harassment Prevention Policy
California employers with 5 or more employees (including temporary, part-time and full-time) must provide sexual harassment training to all existing employees no later than 1/1/2021.  This training must occur every 2 years.

All employers in California must have a written harassment prevention policy.
Log into the Client Portal to view our Just the Facts flyer or contact your Account Manager for a copy.
 
See Blog Articles:

California Sexual Harassment Training Requirement to Expand   (10/3/2018)
 
Does Your Nonprofit Have a Plan for the Mandated California Harassment Training (4/22/2019)
 
ALERT: DEADLINE EXTENDED (4/4/2019)
 
Contact your Account Manager for discounted pricing for employees for California Sexual Harassment Training. Supervisors have access to complimentary training courses.

Questions?

If you have any questions or would like to learn more about our services please reply in the comments below or request a free analysis.

About the Author

  • Founded in 1984 as a subsidiary of the California Association of Nonprofits (CalNonprofits), CalNonprofits Insurance Services was established during a time of diminishing insurance options for nonprofits. One of the driving reasons for establishing the association was to use the collective influence of the sector to secure more stable and quality insurance. We have developed, and are known for, our wide spectrum of services reflecting expertise in both the insurance and nonprofit sectors, our superior customer service, and our development of exclusive insurance products, including a highly successful dental and vision trust. We insure more than 1,200 nonprofit organizations throughout California and we are the only California brokerage specializing in insurance for nonprofits. Our clients range from newly established nonprofits all the way to venerable organizations with multiple locations statewide.

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